Beyond the Hype: Practical AI Tactics to Reclaim Your Time

Want to see these tactics in action?
Join us on December 3 at 2pm ET for “Smarter, Faster, Stronger: 5 AI Tactics to Maximize L&D Impact & Capacity.” Register here.

You’re juggling learning across locations, trying to keep teams aligned, culture strong, and results visible, all with a lean team and limited hours in the day.

It’s not just the pace of the lunch rush you’re managing; it’s the constant evolution of how teams learn and operate. Between updating content, managing systems, and responding to shifting business priorities, it can feel impossible to keep training relevant and results-driven.

That’s where AI, used with intention, becomes a genuine capacity multiplier. So, what does that look like in practice?

1. Reclaim Your Time by Using AI as a Thinking Partner

It’s easy to think of AI as just an automation tool, but for L&D leaders it’s quickly becoming a thinking partner. When you’re juggling course updates, compliance reporting, and stakeholder requests, AI as a thinking partner helps you:

• Brainstorm ideas
• Structure feedback and communications
• Prioritize requests and surface insights

It can also help you organize your thoughts and get unstuck when analysis paralysis sets in, turning ideas into action faster. Use tools like ChatGPT or Claude.ai to draft outlines, summarize feedback, or organize complex information into clear next steps.

Try this: “Summarize this post-training feedback into three key insights and recommendations for next quarter’s rollout.”

The goal is simple: deliver stronger outcomes faster, without creating more work.

2. Repurpose and Refresh Content Instantly

Your best content doesn’t need to stay locked in one format. That training video, operations webinar, or SOP update can become a new learning asset in minutes.

Use AI transcription tools like Otter.ai or Whisper to pull the key takeaways from existing content, then prompt AI to repackage them into a job aid, a checklist, or a quick learning recap.

Try this: “Turn this transcript into a two-minute refresher module for managers.”

Repurposing existing content means more relevance, less re-creation, and a steady stream of updated learning without starting from scratch.

3. Make Content Easier to Find

When frontline employees need an answer, they don’t have time to dig. Use AI to: 

• Automatically tag and organize videos, documents, and checklists by topic
• Generate short summaries so employees know what’s inside before opening
• Surface the most relevant training or operational content

Start small by running a few assets through an AI-powered content management tool or testing AI search-tagging features in your existing systems. The goal isn’t to overhaul. It’s to make existing content work harder for you.

4. Build Accessibility into Every Experience

From auto-generated captions to translated transcripts, AI tools can make learning more inclusive without adding to your workload. Start with small wins, turn on automatic subtitles for training videos, or use an image description generator to make visual content accessible to all team members.

Try this: Upload a short training video to YouTube and enable auto-captioning. Then, paste the transcript into an AI tool and ask it to summarize the key takeaways for a quick reference guide.

Accessibility is more than compliance. It’s about giving every team member the opportunity to learn and engage, no matter their role or ability.

5. Focus on What Matters Most: People

When the busy work takes up less time, you get more opportunity to focus on strategic impact:

• Building smarter programs
• Adapting content to business changes
• Keeping teams aligned around what great looks like.

Leverage AI to stay ahead of shifting guest expectations, ensure consistency across every location, and give your organization the insights it needs to prove ROI and performance, without adding complexity.

The Takeaway

Hospitality moves fast. The best L&D leaders use AI to move smarter.

By embracing AI as a practical, accessible tool, you can shift from reactive to strategic, freeing up time to focus on what only humans can do: create stronger cultures, develop engaged teams, and keep your best people longer.